GMPOA Board Minutes
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Minutes: GMPOA Board Meeting, February 10, 2025
NOTE: This meeting was held via Zoom
Board Members Attending: Bruce Koerner, Beau Pauley, Mike Hansen, and Chris Trussell.
Guests Attending: George Tague
Meeting called to order at 7:05 PM MST
Minutes of the January 13, 2025 Board meeting were approved.
The Treasurer’s Report of February 10, 2025 was approved.
There was some discussion about continued use of the Post Office box in Helmville, MT, as the official GMPOA mailing address now that George is no longer president. No changes will be made for the time being.
Similarly, there was a brief discussion about input access to the GMPOA website. No changes will be made at this time.
Although, the agenda was short, the meeting ended early due to technical difficulties.
The meeting was adjourned at 7:19 PM, MST.
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Minutes: GMPOA Board Meeting, January 13, 2025
NOTE: This meeting was held via Zoom
Board Members Attending: Bruce Koerner, George Tague, Mike Hansen, Heather Brenner, Geneva Hollis, Chris Trussell, and Jolene Tollenaar.
Guests Attending: Don Bergman, Beau Pauley.
Meeting called to order at 7:05 PM MST
Minutes of the December 12, 2024 Board meeting were approved.
Jolene presented the Treasurer’s Report of January 12, 2025 (attached). The balance of $3,762.13, presented at the last Board meeting, remains unchanged. This was followed by a discussion of seeking a less expensive CPA to prepare the GMPOA tax return. George and Jolene will make inquiries.
George informed the group that Virginia Causey plans to have a rough draft of the next GMPOA Newsletter distributed to the Board NLT January 17th. After any required editing, George will mail the newsletter to those receiving hard copies.
Related to a discussion of 1st responder navigation procedures from our last meeting, George informed the group that, according to our sheriff, Powell County uses Latitude and Longitude expressed in decimal degrees.
George reported that another one of our new property owners is seeking an easement through the GMPOA Elk Park in order to access their property.
George submitted his resignation from the GMPOA Board (seat #6) AND as the President of the GMPOA Board. Geneva submitted her resignation from the GMPOA Board (seat #2). We all owe them a huge debt of gratitude for their years of service to all of our property owners.
PROCEDURAL NOTE: property owners are reminded that the 6-year terms for GMPOA Board seats 5-7 are up this year. They have been occupied, respectively, by Jolene, George, and Bruce. While George has chosen to resign, Jolene and Bruce wish to retain their seats. If contested, an election will be this summer. Once the composition of the Board has stabilized, they will choose Board members to occupy the offices of President, Vice President, Treasurer, and Administrator.
Beau Pauly, who has been a full-time resident for several years, had previously expressed a desire to serve on the board. After this was reconfirmed and a short discussion took place, Bruce nominated Beau to fill Board seat #2. Heather seconded the motion and all Board members voted in favor. Beau Pauly is our newest GMPOA Board member, effective ___?.
Whenever an organization is without a president, it is customary for the Vice President to step in occupy that position. After a brief discussion, the Board decided that a motion with some specific criteria was necessary in our case. Bruce moved that Chris act as President of the Board until August of this year, OR, until such time as the composition of the Board stabilizes and can select a new slate of officers. The motion was seconded by Jolene. All Board members voted in favor. Chris is now the acting GMPOA Board President.
Mike reported that Rick White is recovering well from his injuries and is anxious to continue doing most of our road maintenance this coming summer.
George urged the Board to continue searching for new sources of revenue to fund road maintenance and other required expenses. To the best of our knowledge, Dave Mannix plans to retire soon. The Board will work with another member of the Mannix faily representing their interests.
The meeting was adjourned at 8:05 PM, MST.
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Minutes: GMPOA Board Meeting, December 12, 2024
NOTE 1: This meeting was held via Zoom
NOTE 2: The December meeting was postponed to Thursday, the 12th, because a number of Board members had conflicts with the normal 2nd Monday date.
Board Members Attending: Bruce Koerner, George Tague, Mike Hansen, Heather Brenner, Geneva Hollis, Chris Trussell, and Jolene Tollenaar
Guests Attending: None
Meeting called to order at 7:10 PM MST
Minutes of the November 11, 2024 Board meeting were approved.
Jolene commented that there was no December Treasurers Report as there was no financial activity and the GMPOA account balance of $3,762.12 from November had not changed.
Heather reported that the snow fence had not yet been erected.
George informed the group that Rick White had been injured while working at his property several days before. He suffered two broken legs while attempting to move a structure and was taken by LifeFlight to Missoula. Mike provided an update that one leg had been operated on successfully and that surgery was scheduled the following day for the second leg. Mike also reported that Rick was in good sprits but had a long recovery ahead of him. We wish him a speedy recovery.
Much of the remainder of the meeting concerned methods of reporting location coordinates which enable LifeFlight and other rescuers to locate accident scenes. The meeting was adjourned at 7:30 PM MST.
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Minutes: GMPOA Board Meeting, November 11, 2024
NOTE: This meeting was held via Zoom
Board Members Attending: Bruce Koerner, George Tague, Mike Hansen, Heather Brenner, and Jolene Tollenaar
Guests Attending: Mariah Lewis
Meeting called to order at 7:10 PM MST
Minutes of the October 14, 2024 Board meeting were approved.
Jolene presented the Treasurer’s Report. The GMPOA account balance in $3,762.12. This amount included funds received from the sale of a culvert for $300. The only expected expenses for the remainder of the year are associated with the Fall Newsletter (expected in December), and the taxes for 2024. The report was approved.
Heather reported that the snow fence had not yet been erected, but hoped to get that project completed in the near future.
As for roads, Mike reported that he had installed a culvert on Limestone Canyon Loop and that Rick White and Jack Marten had been working on Bison Hollow Road.
The majority of the meeting was spent discussing the upcoming turnover of seats for various board members. The following is a summary of that discussion.
2025 is an election year for the seats currently occupied by George Tague, Bruce Koerner, and Jolene Tollenaar. Bruce and Jolene wish to retain their seats. However, George has decided to resign before the election, probably in January of 2025. Additionally, Geneva Hollis, whose current term began in December of 2023, may be resigning in January as well.
According to the bylaws, when a Board seat becomes vacant during a term, the Board can vote to add a new member to the Board. Mariah Lewis has attended several meetings as a guest and expressed an interest in being a Board member. Jolene, our election committee chairperson, would like to encourage any property owner interested in serving on the Board to attend our next meeting as a guest and make their intentions known. She’s also requesting that potential Board members submit a letter of interest not later than December 31, 2024, so a vote may be taken during January of 2025. Contact her for details at 916-243-8913.
NOTE: Board meetings are held via Zoom during the months of October through April. They take place on the second Monday of the month at 7:00 PM MST. The next meeting will be held December 9. Property owners are always welcome to attend. Contact any Board member for more details.
Once the seats are filled, the Board is charged with selecting members by vote to fill the positions of President, Vice President, Treasurer, and Administrator. In order to minimize the potential turmoil next year of having four new board members, the Board decided that Chris, the current Vice President would step up and serve as the interim President. Bruce and Jolene would continue to occupy their seats as Administrator and Treasurer at least until we can determine if they will be challenged for their seats during the 2025 election period. Once the membership of the Board has stabilized, the interim President will initiate a voting process to determine the new office holders.
NOTE: all of this information is to be included in the newsletter and posted on the GMPOA website to insure the widest dissemination.
The meeting was adjourned at 7:42 PM MST.
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Minutes: GMPOA Board Meeting, Oct0ber 14, 2024
NOTE: This meeting was held via Zoom
Board Members Attending: George Tague, Chris Trussell, Mike Hansen, Jolene Tolenar, Heather Brenner, and Bruce Koerner
Guests Attending:
Meeting called to order at 7:03 PM MST
The notes regarding the September gathering were acknowledged.
Joline presented the Treasurers Report, which included the account balance of $3,972. George reported that he had sold a culvert to a property owner for $300 and would deposit the check in the GMPOA account this week. The report was approved (see attached report).
Rick White is going to use one of the GMPOA culverts to replace an existing culvert on Bison Hollow Road. Mike and George will help move it to the work site.
The barricade was removed from Cat Track Road several weeks ago. However, George reported that someone has now created another barrier by falling trees onto the road.
The subject of the snow fence in Dutch Weaver’s field was brought up. Heather will coordinate a volunteer group to set it up before winter snow arrives.
George discussed the fire trailer, its current status, and the timing to get it winterized and stored. The meeting was adjourned at 7:16 PM MST.
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Minutes: GMPOA Board Meeting Sunday September 8, 2024
Board Members Attending: George Tague, Heather Brenner, Mike Hansen
Guests Attending: None
NOTE: This meeting was held at the Copper Queen Saloon in Helmville, MT.
Meeting was called to order at 2:05 PM MST.
As a quorum minimum was not met, the meeting proceeded as discussion only.
Topics included:
The treasurers report reflects a balance that should met our fall expenses and allow for the holdover emergency fund of $3,000. Thanks to Ricky White for this year’s road work and generous donation of time and equipment beyond our road budget.
Progress on the investigation of the Chimney Lakes/Cat Track Road blockage, including the fact that it is still (or again) impassable and remains a hazard. The sheriff has been contacted. NOTE: This is the first mention in a GMPOA meeting of a road blockage consisting of three concrete pillars placed across the road at the location mentioned above. More complete information regarding the blockage and any discussion on it will be included in the minutes from the October 14th meeting.
A property owner’s email suggested getting competitive bids from other sources for our tax preparation expenses.
Mike Hansen reported on the condition of the Westridge Road (poor) and included it in our list of potential projects. Another project still undone is the cleaning of the cattle guard on 271 at Hoover Creek Road.
Reminder: October Meeting via zoom on Monday, October 14 @ 7:00PM
Meeting adjourned 3:10 PM
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Minutes: GMPOA Board Meeting Sunday, August 11, 2024
Board Members Attending: George Tague, Mike Hansen, Chris Trussell, Heather Brenner, Geneva Hollis, Jolene Tollenaar and Bruce Koerner.
Guests Attending: Muriah Lewis
NOTE: This meeting was held at the Copper Queen Saloon in Helmville, MT.
Meeting called to order at 2:13 PM MST.
The minutes from June 9, 2024 were approved.
Jolene delivered the Treasurers Report (see attachment). The bank account balance is $8,707.68. However, most of the remaining funds down to our “emergency level” balance of $3,000 plus annual administrative expenses are already obligated to pay for road work completed.
Mike delivered the road report. Ricky White has done a great job grading and repairing the 17-
George led a discussion on the infestation of knapweed throughout our area and possible future solutions to the problem. This included a transition to Milestone herbicide, the introduction of goats in specific areas to eat the plants, and our purchase of $200 worth of bugs that eat knapweed.
George also led a discussion regarding the upcoming 2025 election cycle and the need for new board members. Jolene, the current treasurer and election committee chair, will provide more detailed election information in time for the spring newsletter in June.
George showed pictures of the Package Delivery Shed that, when finished, will be placed near the church/US Post Office structure in Helmville. This will provide property owners a secure place in Helmville to have packages delivered by UPS and FedEx. We should note that this project has been accomplished entirely with donated materials and labor. A big thanks goes to George, Chris, and all the other participants.
George brought up the issue of Board Meeting times and locations. It was apparent to everyone that Zoom meetings are sufficient and more convenient during the off season. However, most of the work is done in the summer months and meeting in person is more important. Likewise, the Board needs to meet on a consistent schedule so that all property owners may participate as desired. And finally, the Board needs to retain the right to call special meetings of an urgent nature in order to discuss specific issues that must be dealt with immediately.
As a result of this discussion, Chris made a motion that was seconded by Jolene and passed unanimously. It stated that in the future, regular monthly Board meetings would be held as follows: In the months of October through April, Board meetings would be held virtually via Zoom on the second Monday of each month at 7:00 PM, MST. During the month of July, an informational meeting would be held for all property owners as part of the annual GMPOA picnic. And finally, during the months of May, June, August, and September, the meetings would be held on the second Sunday of each month at 2:00 PM, MST, at the Copper Queen Saloon in Helmville, MT. This schedule will be published on our website and included in the fall newsletter.
Muriah Lewis introduced herself at this time and expressed a desire to serve on the board.
The Meeting adjourned at 3:00 PM MST.
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The July 6, 2024, Board Meeting was held at the annual meeting and barbecue. 130 people attended. No minutes were kept of the meeting.
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GMPOA Board Meeting, June 9, 2024
NOTE: This meeting was held at the Copper Queen Saloon in Helmville, MT
Board Members Attending: George Tague, Chris Trussell, Geneva Hollis, Mike Hansen, Jolene Tolenar, Heather Brenner, and Bruce Koerner
Guests Attending: Teri Koerner
Meeting called to order at 2:05 PM MST
The minutes from May 12, 2024, were approved.
Jolene provided a Treasurer’s Report and informed the group that cattle lease funds ($14,000, see attached report) had been received from P & B Cattle Company. A discussion ensued on the amount of money that could be earmarked for road work this year. George moved that $11,000 be earmarked for roadwork and that the remaining $3,500 be retained for other expenses. Jolene seconded the motion and it passed unanimously.
George reported that he had received several complaints regarding a new property owner that allows his livestock, primarily goats, to graze freely on neighboring properties. George plans to visit them and provide a copy of the Montana Statute that prohibits this.
George handed out copies of the new 2024 Spring Newsletter for review. The final draft will be distributed by email or mail during this coming week. Property owners are reminded that, in order to reduce expenses, the Board will not be distributing hard copies of Newsletters in 2025.
George reported that the U.S Post Office in Helmville will no longer accept packages delivered by UPS or FEDEX. It was also reported that the Copper Queen Saloon would like to limit this practice as well. This initiated a lengthy discussion on what other options are available to GMPOA property owners and how the Board could assist in coordinating this effort. More research is needed and the issue will be discussed again at future meetings.
George confirmed that the July GMPOA Board meeting will be held during the annual picnic on July 6.
Geneva reported on several picnic items. These included the following. She has arranged for guest speakers to talk about local wildlife and wildland fires. We are planning to purchase 50 lb. of burgers this year, as the number of people attending continues to increase. Chris and Jolene will bring 100 lb. of ice. She requested volunteers to meet at the picnic area at 9:00 a.m. on July 6 to help set up. George will coordinate mowing and spraying the picnic area.
Mike, chair of the road committee, reported that their plan for this year will focus on that section of Hoover Creek Road immediately after it enters the GMPOA area coming up from the Jens Exit. This is a steep area, beginning with a cattle guard and containing a number of switchbacks, culverts, and hazardous areas. Rick White has indicated he will do our road work this year. Mike has also donated 180 feet of plastic culvert that he acquired in Missoula. He will provide a more detailed project description at the annual picnic.
Jolene, in her position as chair of the election committee, reminded everyone that 2025 will be an important year for the Board. The terms for the seats currently held by George, Jolene, and Bruce will be up. Additionally, Geneva announced that she is planning to sell her property sometime next year, which would necessitate replacing her. Jolene will prepare detailed election guidelines taken from the GMPOA Bylaws to be presented at the next meeting and posted on our website.
The meeting was adjourned at 3:10 PM MST.
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GMPOA Board Meeting, May 12, 2024
NOTE: This meeting was held at the Copper Queen Saloon in Helmville, MT
Board Members Attending: George Tague, Chris Trussell, Geneva Hollis, Mike Hansen, Jolene Tolenar, and Bruce Koerner
Guests Attending: Dutch Weaver
Meeting called to order at 2:15 PM MST
The minutes from April 8, 2024, were approved.
Jolene provided a Treasurer’s Report and informed the group that we were almost out of money with a bank balance of approximately $560. (see attached report)
George reported on the following OLD BUSINESS items:
There have been technical problems with the GMPOA website. He and Jolene will deal with resolving the issues.
A BIG THANKS to Heather Brenner and her snow fence crew. The fence has been taken down, rolled up, and stored at the edge of Dutch Weaver’s field. Dutch has approved leaving it there until time to re-install this fall.
George will place an item on the website and in the newsletter re removing trees from the various easement areas along the road network.
George will issue a warning to all that several small packs of dogs were reported roaming through the western portion of the GMPOA area. Incidents of attacks on livestock and other pets have taken place.
George and Mike will work on/research providing an easement through the GMPOA Park for a parcel belonging to the Jim Davis Estate in order to enable its sale.
George reported that property owners were not to use the physical address of the Helmville Post Office as a delivery location for FEDEX or UPS parcels. Various alternatives were discussed.
NEW BUSINESS
Dutch Weaver discussed cleaning out various cattle guards with the Board .
Geneva and George led a discussion on the upcoming annual GMPOA picnic to be held on July 6. George has stored most of the supplies and equipment at his place. The number of guests increases every year, requiring more supplies.
The June GMPOA Meeting will be held at the Copper Queen Saloon in Helmville on Sunday, June 9th at 2:00 PM.
The meeting was adjourned at 3:30 PM MST.
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GMPOA Board Meeting, April 8, 2024
NOTE: This meeting was held via Zoom
Board Members Attending: George Tague, Chris Trussell, Geneva Hollis, Mike Hansen, Jolene Tolenar, and Bruce Koerner
Guests Attending: None
Meeting called to order at 7:00 PM MST
The minutes from March 12, 2024, were approved.
Jolene provided a Treasurer’s Report and informed the group that our remaining bank balance was $595.57. George reported that the recent property tax increase adjudicated by the MT Supreme Court didn’t apply to the GMPOA Park property.
Geneva reported that the snow fence had been taken down and stored at the edge of Dutch Weaver’s pasture, out of his way. She also reported that she had ordered wildland fire mitigation and safety materials to be distributed at the summer picnic. Additionally, she’s looking for a guest speaker for the subject.
George reported that Kerry Duff, a realtor, contacted him regarding acquiring an easement through the GMPOA Park. She is attempting to sell a parcel from the Jim Davis estate that’s adjacent to the park. The discussion on this issue eventually broadened to include associated liability, the Board’s authority, easement roads in general, etc. The consensus was to table this issue until our next “in person” meeting (hopefully in May). All attendees agreed that more questions needed to be answered and information acquired.
The meeting was adjourned at 7:35 PM, MST.
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GMPOA Board Meeting, March 12, 2024
NOTE: This meeting was held via Zoom
Board Members Attending: George Tague, Chris Trussell, Geneva Hollis, Heather Brenner, Mike Hansen, and Bruce Koerner
Guests Attending: Ean Kennedy. (NOTE: Ean is listed as an attendee for this meeting. However, he experienced technical difficulties and texting was our only way of communicating with him.)
Meeting called to order at 7:00 PM MST
The minutes from February 12, 2024, were approved.
George discussed the Treasurer’s Report (attached) dated March 11, 2024, that was prepared by Jolene and submitted via email. He added that our state and federal taxes have been prepared, submitted, and paid as required. The tax preparer has been paid ($585) as well. Our current bank balance is approximately $595, which has to last us until we receive the 2024 grazing fee funds.
George discussed a text message received from Ean Kennedy regarding problems this winter with parking near our easement through Dutch Weaver’s property. George decided to table this issue until more detailed information could be acquired.
Mike reported that Rick White wants to do the GMPOA road work this year. He also reported that Rick encountered locked gates in areas thought to be easement roads open to all property owners. Rick was engaged in snow removal this past winter at the time. Mike plans to gather more information on this subject and report back to the Board in the near future.
Heather reported that the snow fence installed on Dutch Weaver’s property adjacent to a portion of Mud Creek wasn’t really tested this past winter due the mild weather conditions. She will contact Dutch regarding allowing it to remain in place over the summer.
George reported that technical difficulties have prevented the posting of the fall GMPOA Newsletter on our website. He hopes to resolve this situation prior to the next Board meeting
The meeting was adjourned at 7:35 PM, MST.
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GMPOA Board Meeting, February 12, 2024
NOTE: This meeting was held via Zoom
Board Members Attending: George Tague, Chris Trussell, Geneva Hollis, Jolene Tollenaar, Heather Brenner, Mike Hansen, and Bruce Koerner
Guests Attending: None
Meeting called to order at 7:00 PM MST
The minutes from January 8, 2024, were approved.
Jolene submitted an amended email Treasurer’s Report that was current up to February 9th, which was approved (attached). She also reported that the GMPOA account balance as of the day of the meeting was $1,234.56.
George reported that the major remaining expense for 2023 would be the fee for the GMPOA tax preparation, which is expected to be approximately $585. After some discussion, the consensus of the group was to continue using this service in order to avoid a variety of problems.
Heather reported that a portion of Spruce Gulch Road will need repair work in the spring. The segment of this road near Hoover Creek Road is used frequent by property owners traveling to a local water source.
Geneva Hollis volunteered to contact the appropriate agency in order to acquire fire safety literature to hand out at the upcoming GMPOA summer picnic. She will also try to arrange for a guest speaker on the subject for the event.
The meeting was adjourned at 7:30 PM, MST.
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GMPOA Board Meeting, January 8, 2024
NOTE: This meeting was held via Zoom
Board Members Attending: George Tague, Chris Trussell, Heather Brenner, and Bruce Koerner
Guests Attending: None
Meeting called to order at 7:00 PM MST
The minutes from November 13, 2023, were approved.
Jolene had submitted by email a Treasurer’s Report that was current up to January 8, 2024. George discussed the fact that we had spent beyond our normal $3,000 emergency buffer in2023 and would have make up for this in 2024.
George and Heather informed the group that various property owners are gathering firewood from the common area in the vicinity of where the GMPOA picnic is normally held.
George discussed the newsletter process, which is currently a combination of mailing hard copies and email. In and effort to reduce costs, George has established the administrative guideline that they will only be sent out via email in the future. A notice of this policy change will be posted on the website and included in the next newsletter. Heather agreed to pick up the “returned” newsletters at the Post Office in Helmville.
The meeting was adjourned at 7:30 PM, MST.
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GMPOA Board Meeting, November 13, 2023
NOTE: This meeting was held via Zoom
Board Members Attending: George Tague, Mike Hansen, Chris Trussell, Geneva Hollis, Jolene Tollenaar, and Bruce Koerner
Guests Attending:
Meeting called to order at 7:00 PM MST
The minutes from October 9, 2023, were approved.
Jolene discussed the November 13th, 2023, Treasurers Report. Our current balance is about $1,800. But, with the additional expenses anticipated for the end of the year, our account will be almost empty. George discussed providing some sort of a “bridge loan” if necessary.
George reported that Virginia Causey was working on the Fall 2023 newsletter and that she needed input from various people regarding road work, the picnic, weeds, fire, and so on.
Congratulations Heather on your work organizing the volunteers who put up the snow fence. We all realize this is an experiment and are anxious to see the results as the upcoming winter progresses.
George will write a letter on behalf of the board thanking Rick White for the excellent job he did on road work this year.
Mike discussed and asked for input on locations to install the cattle guards that were bought in Lolo this year. The meeting adjourned at 7:30 PM, MST.
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GMPOA Board Meeting, October 9, 2023
NOTE: This meeting was held via Zoom
Board Members Attending: George Tague, Mike Hansen, Chris Trussell, Geneva Hollis, Jolene Tollenaar, and Bruce Koerner
Guests Attending: Ean and Candice Kennedy
Meeting called to order at 7:00 PM MST
The minutes from September 11, 2023, were approved.
Jolene and George led a discussion of our current financial situation. Our existing bank balance is $12,635. The following is a list of existing bills that will be paid in the next few days:
$620 To Rick White For Cattle Guard Repair
$1,129 To Myronda/Billy For Gravel
$9,000 To Rick White For Road Work
$400 To a third party For purchase of used cattle guard
Furthermore, George estimated we would have additional financial obligations this calendar year in the amount of $1,400. This would leave an approximate balance of $2,000 available for any emergencies that might develop between now and June, 2024.
George provided the following information:
Goerge and Mike moved the fire wagon from its summer staging point back to George’s property. It has been drained and winterized. George also informed the group that it will need new tires next year.
Additional fencing materials for the snow fence project have been donated by Ian Argall and Geneva. Heather Brenner volunteered during the last meeting to manage this project, but wasn’t available for an update on the progress to date.
George then led a discussion on some issues that have come up regarding one of the road segments worked on this past month. The area lies on the Hoover Creek Road about 1 mile toward Helmville from the “NonTypical View” property owned by Pete and Laurel Doney. The work was performed by Rick White and included culvert installation, straightening and widening the roadway, and grading to control runoff.
Ean Kennedy was the spokesperson for several property owners. They were primarily concerned with the number of larger rocks left on the roadway and the degree of slope of the roadway developed during the grading process. While the rocks can damage a vehicle undercarriage, it was reported that most had been removed by the time our meeting took place.
Regarding the slope of the roadway, some vehicles had slid into the embankment when the road surface was slippery due to rain. This could become a bigger problem when winter covers the road with snow. Most of the discussion during the remainder of the meeting revolved around ways to mitigate this issue.
Since this was a obviously safety issue, the consensus of the above discussion was for the road committee to locate and acquire gravel to apply to the surface of the roadway in order to make it less slippery. All realized that time was a factor for this effort due to the impending winter weather. George then took two actions.
George moved that the Board authorize the Road Committee to spend up to $1,200 to purchase, haul, and apply gravel to this segment of road. This motion was seconded by Bruce and passed unanimously.
The meeting was adjourned at 8:30 PM, MST.
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GMPOA Board Meeting, September 11, 2023
NOTE: This meeting was held at the Copper Queen Saloon in Helmville, MT.
Board Members Attending: George Tague, Mike Hansen, Chris Trussell, Heather Brenner, Geneva Hollis, Jolene Tollenaar, and Bruce Koerner
Guests Attending: Rick White
Meeting called to order at 7:00 PM MST
The minutes from August 14, 2023 were approved with corrections.
Treasurers Report: Jolene reported that we have $13,700 in the Well Fargo GMPOA checking account.
Road Report: Rick White reported that planned to begin work on GMPOA road projects on Monday, September 18. Mike said he would coordinate delivery of the associated culverts and volunteers.
Chris reported that he had looked at a weed sprayer for sale at Habitat for Humanity in Hamilton. The particular model was designed to be carried on an ATV. The consensus was that he should purchase it for GMPOA use.
Discussions:
George reported on the cattle guard that he and Rick White had repaired since the last meeting. Further cattle guard upgrades and repairs were discussed.
George reported that the snow fence materials were on hand and requested that Heather take charge of this project. After agreeing to do so, Heather led a discussion on the various tasks necessary to complete the snow fence installation.
Mike reported that a large logging project had begun on the State Land adjoining our southern border. He anticipates that it will continue most of the winter and have a major impact on that portion of the Hoover Creek Road going out to the Jens Exit. A discussion ensued.
George announced that the October, 2023 meeting will most likely be held via ZOOM.
The gathering ended at 7:30 PM, MST.